Technical Advisor — Organizational Direction & Policy Support (C-Suite Reporting)
Position Type: Volunteer / Internship
Reports To: Chief Executive Officer / Executive Leadership Team
Location: Remote
Commitment: Part-time, flexible hours (specify: e.g., 5-10 hrs/week)
Duration: 6-12 month term.
Position Summary
The Executive Administrative Assistant provides high-level administrative and organizational support to senior leadership, helping ensure the smooth day-to-day operation of the executive office. This role is well-suited to someone highly organized, discreet, and proactive who wants hands-on experience supporting executive-level operations.
Key Responsibilities
- Manage and coordinate executive calendars, scheduling meetings and resolving conflicts
- Prepare agendas, take minutes, and track action items for leadership meetings
- Draft, proofread, and format correspondence, memos, and internal communications
- Organize and maintain digital files, records, and documentation systems
- Coordinate travel arrangements and logistics as needed
- Serve as a point of contact between executives and internal/external stakeholders
- Assist with special projects, event planning, and presentation preparation
- Handle sensitive information with a high degree of confidentiality and professionalism
Qualifications
Required:
- Currently pursuing or recently completed a degree (business administration, communications, or related field preferred)
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Proficiency with standard office/productivity software (e.g., Microsoft Office, Google Workspace)
- Ability to manage multiple priorities and meet deadlines
- Professional demeanor and sound judgment with confidential material
Preferred:
- Prior administrative, executive support, office management experience, or earned degree in the field
- Familiarity with calendar and project management tools
- Familiarty with Micrsoft Office Suite
- Interest in organizational leadership or executive operations
What You’ll Gain
- Direct mentorship and close working relationship with executive leadership
- Real-world experience in executive operations and office management
- Portfolio-ready work samples and letter of recommendation upon successful completion
- Letter of Recommendation Upon Completion of the Assignment
- Official Recognition and Career Referral for Time Spent in the Position
- Flexible schedule suited to individual academic or other commitments
How to Apply
Interested candidates should submit a resume and brief statement of interest to volunteer@bolton-strid.org; the subject should be Executive Assistant. Bolton-Strid has no long-form application and sources talent based on submitted resumes, personal statements, and interviews.